Starting March 2026
Maternity Cover
Role overview
Administrative Assistant supporting the Engineering & Maintenance team in contractor safety management, capital project
administration and general coordination. Full-time role based in Newport, Wales.
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Key responsibilities
Maintain contractor records, including prequalification documents, exception paperwork and public liability insurance, and file safety-
related audits and checklists.
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Support Management of Change (MOD) processes by tracking KPIs, monitoring expiry dates and chasing owners to close or reissue
temporary and permanent modifications.
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Administer the Capital Plan: update monthly actuals, ensure project managers update forecasts, upload data to internal systems and
support the site capital approval process.
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Maintain project documentation including Engineering SharePoint, project numbering, project tracker and capital KPIs such as CPF,
CDR, SCP, PCN and project closures.
Run regular capital reports, including Capex, capital deviation checks and year planning, and follow up with project managers on
variances and outstanding actions.
Process project transmittals, track responses, maintain the transmittal log and keep project managers informed of progress.
Update specialist spreadsheets and trackers such as Therminol capacity, project timesheet KPIs and weekly communications, and
chase missing data where required.
Coordinate and support regular meetings, including project scheduling, expense forecasting, capital catch-ups and weekly
sessions, occasionally presenting updates.
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Contribute to site initiatives such as safety focus and green team activities.
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Skills and experience
Excellent communication and interpersonal skills with the confidence to follow up on actions and deadlines.
?Strong organisational skills and attention to detail, with experience managing multiple trackers or spreadsheets.
?Good IT literacy, including competence with spreadsheets and document management systems.
?Proven ability to take ownership of tasks and drive them through to completion.
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Contract details
Full-time maternity cover position within the Engineering & Maintenance department.
Based at the Newport, Wales site, reporting to the Engineering & Maintenance Manager.
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